Sample Support Letter
Refer to this letter for ideas, but be sure to use your own words. Try to include the following:
1) Information about the dates, destination, and nature of the medical project you will participate on.
2) Why you are going and what the team will be working to accomplish.
3) The cost of your trip and how they can help.
4) A request for their partnership through prayerful and financial support.
5) Your letter should contain this statement:
For Americans:
"Contributions to medical projects overseas are generally considered tax deductible; however, in accordance with IRS regulations, these designated offerings are subject to the governing board's control and discretion. When contributions for a particular individual exceed trip expenses, or if that volunteer is unable to participate on the trip, the governing board may redirect contributions to another activity within Medical Ministry International's short-term mission program. If you are uncertain whether your donation qualifies for a tax deduction, please contact your tax consultant. MMI is an approved 501(c)3 nonprofit organization."
For Canadians:
"Medical Ministry Canada Inc. is a registered charitable organization in Canada. Contributions to medical projects overseas are considered tax-deductible and will receive a tax receipt if cheques are made payable to MMI. In accordance with Revenue Canada regulations, these designated offerings are subject to the governing board’s control and discretion. When contributions for a particular individual exceed trip expenses, if this volunteer is unable to participate on the trip, the governing board may redirect contributions to another activity within Medical Ministry International’s short term missions program."
SAMPLE LETTER
(DATE)
Dear Family & Friends,
God has given me the opportunity to participate on medical project in (COUNTRY) with Medical Ministry International on (DATE). The team I will be working with will serve the poorest of the poor in (CITY) with spiritual and physical health care. Our team will provide medical, surgical, and dental (OR SUBSTITUTE) care to patients as we minister in Jesus' name.
I am writing to ask you to prayerfully consider joining our team through your support. First, please partner with me in praying for the people we will be serving, for my health and effectiveness as a team member, and for the many details of this trip.
Second, please consider supporting me financially for this outreach. The cost of this two-week trip is $(AMOUNT) plus $(AMOUNT) for airfare. If you would like to join the team in this way, please make your tax-deductible gift by a check payable to Medical Ministry International and send it to MMI along with the form below.
I am also including a list of medical and supply needs that can be donated to this trip if you would like to participate in this way. Thank you for praying about being a vital part of our team.
Sincerely,
(NAME)
(Add a handwritten note to personalize the letter.)
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USA
Donations for tax-deductible purposes should be made out to Medical Ministry International. Please use this form instead of writing my name on the face of your check. Thank You!
Amount: __________ For: (PARTICIPANT), (MISSION & DATES)
From:____________________
Mail to: Medical Ministry International; PO Box 1339; Allen, TX 75013-0022
Contributions to medical projects overseas are generally considered tax deductible; however, in accordance with IRS regulations, these designated offerings are subject to the governing board's control and discretion. When contributions for a particular individual exceed trip expenses, or if that volunteer is unable to participate on the trip, the governing board may redirect contributions to another activity within Medical Ministry International's short-term mission program. If you are uncertain whether your donation qualifies for a tax deduction, please contact your tax consultant. MMI is an approved 501(c)3 non profit organization.
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Canada
Donations for tax-deductible purposes should be made out to Medical Ministry International. Please use this form instead of writing my name on the face of your check. Thank You!
Amount: __________ For: (PARTICIPANT), (MISSION & DATES)
From:____________________
Mail to: Medical Ministry International; PO Box 56086 Stoney Creek, ON L8G 5C9 CANADA
“Medical Ministry Canada Inc. is a registered charitable organization in Canada. Contributions to medical projects overseas are considered tax-deductible and will receive a tax receipt if cheques are made payable to MMI. In accordance with Revenue Canada regulations, these designated offerings are subject to the governing board’s control and discretion. When contributions for a particular individual exceed trip expenses, if this volunteer is unable to participate on the trip, the governing board may redirect contributions to another activity within Medical Ministry International’s short term missions program.”